VIMA
Start your free trial
Built for UK therapists & counsellors

One platform foryour entire practice.

Designed around UK therapists & counsellors' workflow.

Clients, notes, scheduling, payments, CPD, supervision and practice insights, all connected.

Start your 28-day free trial
No card required · Cancel anytime£18/m→£9/mwith our referral programme ↓
VIMA practice dashboard displayed on a tablet

Save time

Everything in one place

Stay compliant

CPD and records made simple

Feel organised

A calmer, clearer practice

Grow with confidence

Insights to support your goals

FEATURES

Everything you need to run & grow a thriving practice

Hover or tap any tile to see more.

01

Run your practice

02

Track finances, tasks & performance

03

Grow professionally

04

Everything else

Secure & UK-based · Built for therapists · Friendly UK support · Always improving
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✓ No card required

WHY VIMA

What sets us apart

Built by therapists

Built by UK therapists

Designed around how you actually work, not a generic clinic tool bent to fit. Every screen, default and workflow was shaped by practising UK therapists, so it fits the way you run sessions, notes and clients.

One price

Every feature, one price, no gatekeeping

Nothing locked behind higher tiers: everyone gets everything, always. One simple price includes every feature, and every new feature we add.

Zero learning curve

Intuitive from day one

Clean, clearly grouped, and with little to no learning curve.

While every part of the platform has its own dedicated place, the dashboard is designed so you can run your entire day from one screen.

Tasks can be filtered by payments, attendance, notes or other categories, and are automatically generated whenever something needs your attention. Click any task to open the relevant modal, where you can write session notes, mark attendance, or send an invoice or payment link in one click. As you work through your day, each session's note icon in your schedule turns dark once its notes are complete, so you can instantly see what still needs your attention.

Overlapping previews of the VIMA practice-at-a-glance dashboard and an Edit Session panel showing session type, format, status and payment controls
Sessions & attendance analytics dashboard
Practice insights

Understand your practice

Beyond appointments: track client trends, attendance, retention, referral sources and growth.

See the numbers you'd never otherwise track: your busiest days and times, your cancellation and no-show rates, client retention and where your clients actually come from. It's the business insight most therapists have no system for, so you know where to invest for more referrals and what's quietly costing you.

Finances

Run your business with confidence

Built-in financial reporting, expense tracking, and a downloadable financial report you can file yourself or hand to your accountant.

Client income is logged automatically, recurring expenses are added for you, and your CPD and supervision costs are factored in, so you always know your true financial picture. When tax time comes, export a report to file yourself or hand straight to your accountant.

Overlapping previews of a VIMA financial report — income summary, income-over-time chart, where-your-money-goes donut, and an itemised income and expenses table
VIMA billing automation preferences with automated invoices and payment links

The financial side of your practice, handled for you

Automate invoices and Stripe payment links to send together.

Once a client pays, VIMA updates the payment automatically. No marking payments, checking what's come in, or tracking it separately.

Everything feeds into your financial analytics, giving you an up-to-date view of your practice income. You can also add income from supervision, workshops, training, CPD, and other work, so it's all tracked in one place.

Set a billing rule once. VIMA sends, tracks, and reconciles every session for you.

UK · Built-in

Accreditation-ready in one click

Export BACP, NCPS, UKCP & COSCA logs instantly, and bring your existing data across easily.

Your placement hours, supervision, CPD and client work are logged as you go, so you can export a clean, organised record whenever accreditation comes around. Already using another system? Import your clients, notes and history in minutes.

Accreditation & audit log dialog alongside a generated accreditation evidence report PDF
A client import spreadsheet flowing into the VIMA Import clients preview, showing ready, duplicate and error counts before importing
Easy migration

Bring your past client, supervision and CPD data with you

Import your existing records in minutes: client history, supervision hours and CPD logs all come across intact.

Moving from another system, spreadsheets or paper? Bring your clients, notes, supervision hours and CPD logs across in a few clicks. Nothing to rebuild, nothing left behind. Your history stays with you, ready to pick up exactly where you left off.

More than practice management.

VIMA is being built around the whole experience of private practice. Alongside the tools to manage your clients, notes, finances, scheduling and professional records, your subscription connects you with community, resources and, soon, new ways for clients to find you.

Comes with VIMA

Community support and professional resources

Every VIMA subscription includes complimentary access to the UK Therapist Network, our private online community for UK therapists.

Connect with other therapists, find or advertise supervision, discover and share CPD courses, workshops and events, access resources, find rooms to rent, discuss private practice and get support from people who understand the work.

  • Discussions
  • Supervision directory
  • Rooms to rent directory
  • CPD offerings
  • Workshops
  • Events
  • Insights
  • And more
UK Therapist Network community
VIMA client referral system preview
Coming soon

A smarter way for clients to find you

Our client referral system is currently in development. Clients won’t just find you, they’ll book straight into your practice management.

Most directories sit apart from the software you actually work in, so you keep two diaries and hope they agree. This won’t. Your availability comes from the calendar you already keep, so the slots a client sees are real ones, and when they book, the session is in your practice management the moment it’s made.

Clients will be able to search on the things that actually matter to them, including their needs, therapy preferences, location, session format and availability, and see suitable therapists with appointment slots they can take.

Manage your practice. Connect with your professional community. Be discovered by new clients.
All within one ecosystem.
Bulk import — clients, CPD & supervision

Start with your history, not a blank page.

Bring your clients, past sessions, CPD hours and supervision log across in one go, along with your fees, availability and templates. Your income figures and accreditation evidence carry on from where they left off.

1

Create your account

Set your fees, availability, templates and policies.

Settings screen showing invoicing details and fee matrix
Session feesTemplatesAvailability
2

Import your clients, CPD & supervision

Download our template, upload your file, and you're ready.

Import clients modal with template download and file upload
Download templateUpload fileImport complete
3

Start using VIMA

Everything is ready. Manage your entire practice from one dashboard.

GoVima dashboard showing active clients, today's and weekly sessions, payments progress, overdue tasks and the daily schedule
ClientsSessionsPaymentsNotesAnalytics
Get started free
Trainee programme

Start before you qualify.

Whether you're heading into private practice or joining an organisation, the habits you build on placement carry you through. Track everything from day one — and know the system before your first paying client.

Log from day one

Hours, supervision, CPD

Record placement hours, supervision and CPD as you go, instead of piecing it together the week before it's due.

Accreditation records, organised as you go

Accreditation-ready

Generate organised, exportable records in the formats your institution or accrediting body expects.

Learn the system

No learning curve later

Get comfortable with Vima while the stakes are low, so you're not learning new software alongside your first clients.

Go straight into practice

Everything carries over

When you qualify, your records, logs and history come with you. You're up and running from the first day you get paid.

Free for 9 months — no card required.

Full access to every feature, not a stripped-back student version.

Start your trainee programme

At the end of the 9 months, choose to pause or activate Professional at £18/month. There is no automatic conversion and no automatic charge.

Simple pricing.

One subscription. Every feature included.

£18/month

Billed monthly. Cancel anytime.

Everything included

  • Unlimited clients — adults, children, teens, couples and groups
  • Secure client notes
  • Smart forms — edit and send forms directly to clients
  • Smart scheduling and calendar
  • Invoicing and payment links
  • Customised invoices — add your own practice name and logo
  • Finance tracking
  • HMRC-ready accounting reports — organised by tax year
  • Practice performance analytics
  • Supervision log
  • CPD log
  • UK Therapist Network access — community, CPD, workshops, supervision, resources and more
  • Coming soon: client referrals

No tiers. No gatekeeping.

Scheduling, client records, invoicing, supervision, CPD, accreditation exports and unlimited clients, in one simple subscription.

Easy migration from your existing software, plus access to the UK Therapist Network.

Refer three therapists. Half price, for life.

  • 1st referral—a free month
  • 2nd referral—another free month
  • 3rd referral—£9/month, locked for life

They get a free month too, after their first payment. A referral counts once they pay.

Full referral terms
Start your free trial28 days free · no card required
Secure, private & UK-based. Your data is encrypted in transit and at rest, stored in the UK, and never sold.

Referral programme

Pay half. Bring three therapists.

Every account gets a referral code from day one. There is nothing to join.

First referral

A free month

Second referral

Another free month

Third referral

£9 a month

A referral counts once that therapist has finished their trial and made their first payment.

Your £9 stays at £9 for as long as your subscription is active, even if we raise the standard price later.

Your third code has to be used before 1 January 2028. After that a third referral earns a free month instead.

Read the referral programme terms →

Security & Privacy

Privacy and security at the forefront

As a therapist, you're trusted with highly sensitive information. VIMA is designed with privacy and security at its core, with safeguards and tools that help you manage client information responsibly and support your UK GDPR obligations.

UK data storage

Your data is stored on secure UK servers.

Encryption in transit and at rest

Client information is encrypted on the way to us and while it's stored.

Built with UK GDPR in mind

Privacy-conscious tools designed to help you manage client information responsibly and support your data-protection obligations.

Control your data

Export your practice data whenever you need it, and delete your account and records when you choose. We don't sell your data.

Frequently asked questions

VIMA is designed with UK GDPR requirements in mind. Your data is stored on secure UK servers, encrypted in transit and at rest, and we don't sell your data. You can export your practice data or delete your account and records from within the app at any time. Your own GDPR compliance also depends on your policies, lawful basis, privacy notice and retention practices — VIMA gives you the tools to support them.